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Club Rules
USK ATHLETIC CLUB

CONSTITUTION

1. NAME

The Club shall be called "Usk Athletic Club" (hereinafter called "Club")

2. AFFILIATION

Each section of the Club shall be affiliated to the Association of their governing body.

3. AIMS AND OBJECTIVES

3.1 The aims of the Club shall be to provide facilities for the promoting and furthering the interests of, offering coaching and competitive opportunities for Cricket, Tennis, and Junior Soccer and any other games, from time to time, deemed expedient by the Executive Committee and agreed at the AGM of the Club

3.2 Each game shall constitute a separate section of the Club and shall have their own committee. (See section 9)

3.3 The aims and objectives of the Club shall be consistent with the furthering of equal opportunities for all groups in each sport.

3.4 The social activities of the Club shall be controlled by "Usk Athletic Social Club" who shall have its own constitution and Committee.

4. MEMBERSHIP

4.1 The Club shall consist of the officers and the members.

4.2 Membership of the Club shall be open, and not unreasonably restricted on the grounds of sex, race or of political, religious or other opinions, to any person in the area who is prepared to accept and support the objectives of the Club.

4.3 Life membership of the Club may be recommended by the Executive Committee to the AGM of the Club, and voted for by a simple majority at the AGM.

4.4 Members under the age of 18 shall be considered as youth members and under 15 a~ junior members.

4.5 Membership of the Social Club is available subject to the rules of the Social Club but does not confer voting rights at General Meetings of the Club. The total number of Social members shall not exceed 40% of the total number of Club members.

4.6 In accepting membership, a person agrees to abide by the Constitution of the Club and the rulings of the Club Executive Committee.

4.7 Membership of each section confers Membership of the Club.

4.8 Members under 18 shall not have the right to vote at meetings. but are entitled to elect from themselves I representative from each section who shall have the right to vote as full members at the meetings of the Club.

4.9 The Treasurer shall display a notice of all names and addresses of Members of the Club on the Club notice board.

5. MEMBERSHIP FEES

5.1 Membership fees for Full members, OAP and non playing members shall be stipulated at the AGM of the Club. Each Section shall recommend membership fees at their respective AGM distinguishing between, playing members, student, youth and junior members. These shall be ratified at the AGM of the Club or amended if deemed inappropriate.

5.2 Annual membership fees fall due on I" October each year and are payable to the Club Treasurer. Playing members fees shall become due on the first day that section conunenccd its season.

5.3 All membership fees are payable to the Club Treasurer.

5.4 The Club Executive Committee may decide upon other charges or subscriptions at its discretion.

6. OFFICERS

6.1 The officers of the Club shall be President, Chairman, Secretary, and Treasurer.

6.2 These officers shall hold office for a calendar year, being elected annually at the Club Annual General Meeting (see 13). All officers shall retire annually but shall be eligible for re election.

6.3 The Secretary shall at all times act under the superintendence and control of the Executive Committee keeping the Club papers and documents of the Club, and shall take minutes of all meetings of the Club.

6.4 The Executive Committee may fill any vacancy that may occur during the year except those representing the Club Sections, which shall be filled by a person elected b) that section.

7. EXECUTIVE COMMITTEE

7.1 The Management of the Club shall be vested in the Executive Committee (hereinafter called the Executive Committee).

7.2 The Executive Committee shall act for the members. Liabilities incurred shall fall
upon the membership (provided the Executive Committee acted in accordance with the Constitution, in honesty and in good faith).

7.3 The Executive Committee shall consist of the Officers of the Club, plus two Members elected at the AGM, two members elected by and from each section of the Club, and two members elected at the AGM of the Social Club (14 in total).
 

7.4 Meetings of the Executive Committee shall be convened by the Secretary, and the committee shall meet bi monthly or more often if required.

7.5 The quorum necessary for the transaction of business at the Executive Committee meetings shall be 2 Officers of the Club and 5 others present and eligible to vote. (This differs for General meetings)

7.6 Every motion at a meeting of the Executive Committee shall be determined by a simple majority of the vote of the members present and voting. In the event of an equality of votes, the Chairman of the meeting shall have a casting vote.

7.7 The interpretation of the Club Constitution shall be vested in the Executive Committee, who shall decide all questions relating to the Club, save those specified in. or involving an amendment to the constitution. (See 19)

7.8 The Executive Conunittee shall be responsible for considering any application for membership and shall decide if the application shall be accepted. This decision shall be in accordance with policy specified in 4.2.

7.9 The Executive Committee may employ professional officers at its discretion.

8. SUB COMMITTEES

The Executive Committee shall have power to appoint Sub Committees from their number, to co opt other Members of the Club to serve on such Sub Committees, and to delegate such powers as the Executive Committee shall deem expedient.

9. MANAGEMENT OF SECTIONS

9.1 Subject to the rules of the Club, the management of the different sections of the Club shall be vested in a Committee composed of the Officers and other members of that section deemed expedient subject to a minimum of 6 in total.

9.2 These Committees shall form their own rules, which must first be submitted to the Executive Committee for their approval before adoption.

9.3 They shall appoint their own officers, whose details shall be given to the Secretary, the two Members to represent them on the Executive Committee and the representative from their junior section, and shall be known by the name of the game they represent.

9.4'They shall arrange the fixtures for their respective games, and each Secretary shall, as soon as possible, fumish the Secretary of the Club with a list of paid up Members, and a fixture list to be included in the Club Membership card.

10. VICE PRESIDENTS
 
The Executive Committee shall have the power to appoint Vice Presidents.

11. RESIGNATION

Any Member or Officer wishing to resign shall give written notice to the Secretary, and shall pay all arrears due to the Club.

12. FINANCE

12.1 All monies raised by, or on behalf of, the Club shall be applied to further the objects of the Club and for no other purpose.

12.2 The Executive Committee shall have the power to borrow money to further the objects of the Club and for no other purpose (subject to section 7.2), by agreement of a three quarters majority of ALL members of the Executive Committee.

12.3 A statement, signed by the Chairman of the Club, that a resolution has been passed for the sale, letting, mortgaging or otherwise dealing with the property or any part thereof, shall be conclusive evidence of the facts, therein stated, in favour of a Purchaser, Lessee, Mortgagee or other person entering into dealing for value of the property or part thereof. (See 16.1)

12.3 The Club Treasurer shall be responsible for the finances of the Club.

12.4 The Financial Year of the Club shall end on 30th September.

12.5 Proper accounts shall be kept by the Treasurer of all sums of money received and paid out by the Club.

12.6 An audited statement of accounts, up to and including 30th September shall be presented at the Annual General Meeting of the Club.

12.7 The funds of the Club shall be lodged at any Bank agreed by the Executive Committee in an account in the name of the Club. All cheques drawn on these accounts shall be signed by any two of the Officers of the Club or any other Member authorised by the Executive Committee.

13. ANNUAL GENERAL MEETING AND OTHER MEETINGS

13.1 The Annual General Meeting (AGM) of the Club shall be held every year in the month of February when the annual report of the Executive Committee, a brief resume of each section's season, and audited statement of accounts up to the end of the financial year shall be presented.

13.2 Not less than 14 days notice of the date of the AGM shall be given by the Secretary posting notices of such meeting in prominent positions in the Tovm.

13.3 The AGM shall elect the Officers of the Club, two representatives to the Executive Committee, and two auditors.


13.4 The Secretary shall receive nominations for officers of the Club not less than 7 days prior to the AGM. Nominations shall require a proposer and seconder. Nominations cannot be accepted from the floor unless the Secretary has received no nomination. Nominations can only be accepted from persons eligible to vote at the AGM.
 

14.5 The dates of the General meetings and of the Executive Committee meetings shall be determined at the previous meeting. Each member of the Executive Committee shall have written confirmation of the date at least 7 days before the meetings. In addition, the Chairman may call a meeting when it is considered necessary or desirable, or upon written request of at least 10 members of the Executive Committee.

14.6 All members, subject to 4.8, shall be entitled to vote at general meetings of the Club and shall have equal voting rights.

14.7 The quorum for Executive Committee meetings shall be 7 and for General meetings 12 members present and eligible to vote.

14.8 An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than twelve members eligible to vote. The Executive Committee shall have the power to call an EGM by decision of a simple majority of those present and eligible to vote.

15. VOTING PROCEDURES

15.1 Each member, subject to 4.8, shall be entitled to one vote.

15.2 A motion shall be carried by a simple majority of those present and voting, except when the motion is a constitutional amendment which shall require a three quarter's majority (see 19).

15.3 The Chairman shall have a casting vote in addition to a deliberative vote.

16. PROPERTY

16.1 Responsibility for all property owned or leased by the Club shall be vested in the Trustees, upon Trust for the members of the Club. Trustees shall be recommended by the Executive Committee and appointed at AGM of the Club. The Executive Conunittee shall have the power to remove a Trustee from time to time as deemed expedient.

16.2 According to the rules all property may be sold, leased, mortgaged, or otherwise dealt with by the Trustees, as the Executive Committee shall from time to time direct. (See 12.2) The employment of paid staff and volunteers shall rest with the Executive Committee.

16.3 Each section shall be responsible for the upkeep and maintenance of the facilities of the Club used by that section.

17. DICIPLINE & APPEALS

17.1 Only the Executive Committee shall have the power to take appropriate disciplinary action against any member, and shall have the authority to terminate the membership of any member guilty of conduct deemed to be to the detriment of the Club. The Secretary shall inform the member in writing details of any actions taken, anc of their right to appeal.

17.2 There shall be a right of appeal to the Executive Committee within 14 days against any decision made by the Executive Committee.

17.3 The appeal shall normally be considered within 14 days of it being received by the Secretary.

18. DISSOLUTION PROCEEDURES

18.1 The Club may be wound up on a resolution of the members passed by a three quarter's majority at a General meeting convened for that purpose upon the written request of at least 50% of the members of the club. At least 21 days notice of the meeting shall have been sent to all members of the Club.

18.2 In the event of the passing of the resolution to wind up the Club, the members of the Club shall appoint a representative committee, which shall include the Trustees, which shall be empowered to distribute the assets, including cash and investments in hand, to Clubs having similar objectives as their ovm. No member of the Club shall obtain any asset from the Club.

19. REVIEW OF THE CONSTITUTION

19.1 'I'his Constitution shall be reviewed on a 5 yearly basis   due 2003

19.2 Amendments to the Constitution shall only be agreed at the AGM or EGM
convened for that purpose.

19.3 Additions to, or alterations of, the Constitution shall be submitted to the Secretary not less than 28 days before the date of the AGM, or with a request for an EGM of Clut Members. No resolution involving an amendment may be proposed or amended from the floor of a meeting.

19.4 In the event of a proposal for amending the Constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than 14 days before the meeting. (see 13.2)

19.5 Any amendments to the proposed motion duly proposed and seconded in a like manner shall be submitted in writing to the Secretary not later than 7 days before the said meeting.

19.6 Any alteration to the Constitution shall require a three quarter's majority of members present & eligible to vote.

19.7 In the event of any question or matter not provided for in the constitution, the Executive Committee, whose decision shall be final, shall deal with such question or matter. See 7.7.